Privacy Policy

Last Updated: 11/2025

Hartman Dentistry (“we,” “our,” “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you visit https://hartmandentistry.com/.

By using the Site, you agree to the practices described below.

1. Information We Collect

We collect the following types of information:

A. Information You Provide Directly

When you submit a contact form or appointment request, we may collect:

Name
Phone number
Email address
Appointment preferences
General questions or comments

Note: We do not request or collect protected health information (PHI) or medical details through our website.

B. Automatically Collected Information

Through Google Analytics, Google Tag Manager, and Google Ads Conversion Tracking, we automatically collect:

IP address
Browser type
Device information
Pages visited
Time spent on site
General interaction data

Cookies may be used for tracking, although no cookie banner is currently implemented.

2. How We Use Your Information

We may use your information to:

Respond to appointments or inquiries
Improve website performance and user experience
Analyze marketing performance
Ensure website functionality and security
Communicate with you about your request

We do not sell, rent, or trade your personal information.

3. How We Store & Protect Information

While we make reasonable efforts to keep your information secure, our website:

Is not hosted on a HIPAA-compliant server
Does not use HIPAA-compliant form systems
Does not receive PHI via email or forms

We use standard security practices appropriate for non-medical, non-PHI website data.

4. Third-Party Services

Third-party providers may access limited information as part of their services. These may include:

Google Analytics
Google Tag Manager
Google Ads
Online booking or payment processors

Each third party maintains its own privacy policies.

5. Online Payments

If online payments are used, processing is performed securely by a third-party payment processor. We do not store payment card details on our servers.

6. Children’s Privacy

This Site is not intended for children under 13. We do not knowingly collect information from children.

7. External Links

If our Site links to third-party websites, we are not responsible for their content or privacy practices.

8. Your Rights

You may request:

Correction of inaccurate information
Deletion of information you previously submitted

9. Changes to This Privacy Policy

We may update this Policy at any time. Updates will be posted on this page with a new “Last Updated” date.

10. Contact Us

For questions about this Privacy Policy:

Hartman Dentistry

11713 Jefferson Ave. Suite 100

Newport News, VA 23606

(757) 873-3407

frontdesk@hartmandentistry.com